Clear-View™© : Provides an Explorer tree structure type view for fast and clear problem identification
Read moreWork Orders automatically raised and Asset driven from the Asset maintenance schedule
Read moreRaise Reactive ad-hoc Work Orders - not against an Asset but as a Job.
Read moreHold extensive Asset data - Supports thousands of Assets.
Read moreHolds dates of Inspection and Maintenance schedule in the record
Read moreConfigure and forget. Reduced Admin. Stop spending time on system administration and spend more time on managing and building your business.
Read moreAssure legal Compliance to H&S with the integrated SWMS system. No more paper SWMS.
Read morePay for what you use with a Pay-per-use licence. Now you get time saving efficiencies at a managed cost. Greater savings - greater benefits.
Read moreSend invoice data to any Finance/Accountancy system via automated data transfer.
Read moreMap view of active Work Orders showing RAG status.
Read moreAPPs for Android and Apple phones that gives you real time updates from every Job.
Read moreConstant, dynamic and real-time Cost authorisation. No more arguing over cost run-overs.
Read moreSend invoice data to any Finance/Accountancy system via automated data transfer.
Read moreAccept Work Orders via email
Read moreWork Orders created from Asset Maintenance schedule
Read moreNo change to your existing workflow processes to fit with the system. Fit the system to your processes.
Read moreUse different workflow processes for different Work Order Types
Read moreInput your percentage Cost Margin - Automatically add your Margin to the Work Order costs.
Read moreTrack your Workers and see when they are on-site/off-site via the App.
Read moreTrack your Workers and see when they are on-site/off-site via the App.
Read moreList multiple maintenance events against an Asset such as Weekly, Monthly , Annual, etc.
Read moreAttach before and after photos to the Work Order and Asset after ad-hoc or scheduled maintenance.
Read moreShows a Warning/Alert RAG status against the Work Order
Read moreSmart filtering of Work Orders list
Read moreList multiple maintenance events against an Asset such as Weekly, Monthly , Annual, etc.
Read moreSystem matches the maintenance procedure against the correct maintenance event.
Read moreEnsure that the Worker(s) assigned to a job have the correct and current licences for that job.
Read moreGet an alert and an email reminder when a Worker's licence accreditation is due to expire.
Read moreIntegrated, user friendly, easy to use Report writer so your Admin user can create your own reports.
Read morePurchase Order Cost detailed breakdown
Read moreFull Asset History for all actions taken against the Asset
Read moreSee all Work Orders for every maintenance activity against the Asset
Read moreFunction | Who | Benefit | |||||
---|---|---|---|---|---|---|---|
Lookup codes for standard common data items | Support Services / System Admin | Reduces data errors and keeps data clean | |||||
Intelligent smart Import facility | Support Services / User access | Allows Bulk Import of Assets with data transformation capability built in | |||||
Intelligent smart Export facility | Support Services / User access | Allows export of any system data to CSV/Excel format with data transformation capability built in | |||||
Help | User access | Help on each screen with additional “How to Use” videos and documents . | |||||
Report Formatting & Reporting | Support Services / System Admin | Integral Report writer | |||||
Warning / Alert indicator held against every system transaction entry | Support Services | Provides RAG type alerts from 1 through 5 as to alert status of transaction. | |||||
Rules based processing | Support Services / System Admin | Rules can be set to perform a system action on any data event or non-event. This permits a high degree of flexibility and customisation for each Client or even Client Location without base software change. | |||||
Rules based Workflow Processing for Assets, Purchase Orders and Work Orders. | Support Services / System Admin | Allows Workflow process stages to be set and a process flow to be maintained and assured. Ensures that the correct information gets input and the correct process followed. | |||||
Smart Scheduler | System Admin / User Admin | Allows for events to be scheduled. From the execution of imports/exports, production of reports, etc. |
Function | Benefit | |||
---|---|---|---|---|
Bulk import from Excel with data transformation capability | Easy load of assets plus data cleaning whilst loading | |||
Extensive Asset fields in Asset record | Enables information on Asset attributes to be held such as model, supplier, warranty period, lifetime expectations, sub-component details amongst others | |||
Holds dates of Inspection and Maintenance schedule in the record | Enables the system to automatically raise Work Orders for Inspections/Maintenance on the limits of the due dates | |||
Holds the history of activity against the asset | Provides the engineers with the maintenance history of the asset. | |||
Holds attachments against the asset | Allows Inspection and Maintenance procedures to be held against the asset and/or pictures of location, asset or detailed engineering drawings | |||
Holds detailed location information | For accurate and fast identification in locating the correct asset | |||
Holds multiple maintenance types against the asset | Allows an asset to have multiple maintenance types and their respective dates. For example, weekly, monthly quarterly. The system automatically picks up the next Maintenance Type for the asset and schedules the correct maintenance activity for the Next Maintenance Date. | |||
Holds a Warning/Alert level against the asset | This enables the system to set warning/alert level against the asset if, for example, the expected maintenance has not been done against the asset on schedule. | |||
System allows for smart filtering of asset data | Allows only the data that fits the criteria to be displayed. This allows a focus on the data required to be displayed amongst the thousands of records. For example, only those assets in a specific location that have maintenance due date of a specific date . |
Function | Benefit | |||
---|---|---|---|---|
Can be raised manually as an ad-hoc entry | Allows users to raise a Work Order outside of the Asset schedule | |||
Can be raised automatically based upon the asset maintenance dates | A system rule automatically raises a Work Order based upon the Next Maintenance Date in the Asset record. The details of the Asset are copied into the Work Order along with any attachments , e.g. maintenance procedure/guides/checklists, that are required. | |||
Work Order workflow process | Ensures that the correct process and governance is followed in the processing of the Work Order. For example, system rules can be activated that only allows a Work Order to be closed if the costs have been updated or for the Work Order to be forced into a Review status if the expected and approved costs have been exceeded. | |||
Allows different workflow processes for different Work Order Types | Enables a different workflow process to be implemented for different types of Work Order which gives additional flexibility. For example, A Work Order of Type = Reactive rather than Type = Scheduled Maintenance may need an extra approval process | |||
Holds approvals and authorisations in the record history | Complete history of Work Order. Link of Work Order to Asset so that complete work history against the asset can be reviewed and costed | |||
Holds all costs incurred in the Work Order | All time spent by any worker/engineer and any material costs are held in the Work Order record. | |||
Holds attachments against the Work Order | Engineer can attach pictures of before/after/current state in the Work Order for immediate review by Contractor/FM Manager/Client. | |||
Holds detailed location information | For accurate and fast identification in locating the correct Work Order location. This is copied from the Asset record when required. | |||
Shows active Work Orders on a Google Map with status indicator. | Easy view of all active Work Orders and which ones are at a raised warning/alert level. | |||
Holds a Warning/Alert level against the Work Order | This enables the system to set warning/alert level against the Work Order if, for example, the expected end date has been exceeded. | |||
System allows for smart filtering of Work Orders list | Allows only the data that fits the criteria to be displayed. This allows a focus on the data required to be displayed amongst the thousands of records. For example, only those Work Orders for a specific location that have a raised warning/alert level. | |||
Work Order information sent to App | When a worker/engineer is assigned to a Work Order then it is sent to the App on their mobile device when they logon. Once they have updated the Work Order the data is then updated back into the system. Allows for almost real time update of information. | |||
App records when the worker/engineer is on-site/off-site | The app tracks the geo-location of the mobile device and matches this with the geo-location of the Work Order(s). Allows for an accurate record of when the Work Order starts and ends. | |||
Correct and legal adherence to SWMS | Forces the worker/engineer to sign any SWMS assigned to the Work Order and date/time stamps this information. System raises an alert if the SWMS is not signed within a set time period of being registered as on-site. Protects the health and safety of the worker/engineer whilst also protecting the Client, the Sub-contractor company and the FM Company from legal proceedings. |
© 2019 All rights reserved. CLEAR-WHS
Powered by: Uveous