Features Safe Work Method Statement, Risk Assessment - SWMS to Contractors/Employees, Risk Management Software

Asset Based Work Order System Benefits

Clear-View™© : Provides an Explorer tree structure type view for fast and clear problem identification.

Work Orders automatically raised and Asset driven from the Asset maintenance schedule

Raise Reactive ad-hoc Work Orders - not against an Asset but as a Job.

Hold extensive Asset data - Supports thousands of Assets.

Holds dates of Inspection and Maintenance schedule in the record

Configure and forget. Reduced Admin. Stop spending time on system administration and spend more time on managing and building your business.

Assure legal Compliance to H&S with the integrated SWMS system. No more paper SWMS.

Pay for what you use with a Pay-per-use licence. Now you get time saving efficiencies at a managed cost. Greater savings - greater benefits.

Send invoice data to any Finance/Accountancy system via automated data transfer.

Map view of active Work Orders showing RAG status.

APPs for Android and Apple phones that gives you real time updates from every Job.

Constant, dynamic and real-time Cost authorisation. No more arguing over cost run-overs.

Send invoice data to any Finance/Accountancy system via automated data transfer.

Accept Work Orders via email

Work Orders created from Asset Maintenance schedule

No change to your existing workflow processes to fit with the system. Fit the system to your processes.

Use different workflow processes for different Work Order Types

Input your percentage Cost Margin - Automatically add your Margin to the Work Order costs.

Track your Workers and see when they are on-site/off-site via the App.

Prove you are charging only for the time spent on-site.

Get savings and efficiencies using Intelligent Asset trend analysis

Use various Intelligence reports to spot trend analysis

Intelligent smart Import facility

Intelligent smart Export facility

Help & "How to Use" feature

Smart Scheduler to automate common manual tasks

Holds a Warning/Alert level against the asset

Easily update SWMS for a specific job based upon previous SWMS versions.

Use various Intelligence reports to spot trend analysis

Assure the Job does not start if the SWMS isn't signed.

Automated system warning if the SWMS has not been signed.

Intelligent smart Export facility

Attach before and after photos to the Work Order and Asset after ad-hoc or scheduled maintenance.

Shows a Warning/Alert RAG status against the Work Order

Smart filtering of Work Orders list

List multiple maintenance events against an Asset such as Weekly, Monthly , Annual, etc.

System matches the maintenance procedure against the correct maintenance event.

Ensure that the Worker(s) assigned to a job have the correct and current licences for that job.

Get an alert and an email reminder when a Worker's licence accreditation is due to expire.

Integrated, user friendly, easy to use Report writer so your Admin user can create your own reports

Purchase Order Cost detailed breakdown

Full Asset History for all actions taken against the Asset

See all Work Orders for every maintenance activity against the Asset

Setup your own Work Order/Job process workflow.

Clearly see the Work Orders costs of materials and Worker's time.

Feature Table

MAIN FEATURES ASSET FEATURES WORK ORDER FEATURES

Function	Who	Benefit
Lookup codes for standard common data items	Support Services / System Admin	Reduces data errors and keeps data clean
Intelligent smart Import facility	Support Services / User access	Allows Bulk Import of Assets with data transformation capability built in
Intelligent smart Export facility	Support Services / User access	Allows export of any system data to CSV/Excel format with data transformation capability built in
Help	User access	Help on each screen with additional “How to Use” videos and documents .
Report Formatting & Reporting	Support Services / System Admin	Integral Report writer
Warning / Alert indicator held against every system transaction entry	Support Services	Provides RAG type alerts from 1 through 5 as to alert status of transaction.
Rules based processing	Support Services / System Admin	Rules can be set to perform a system action on any data event or non-event. This permits a high degree of flexibility and customisation for each Client or even Client Location without base software change.
Rules based Workflow Processing for Assets, Purchase Orders and Work Orders.	Support Services / System Admin	Allows Workflow process stages to be set and a process flow to be maintained and assured. Ensures that the correct information gets input and the correct process followed.
Smart Scheduler	System Admin / User Admin	Allows for events to be scheduled. From the execution of imports/exports, production of reports, etc.

Function	Benefit
Bulk import from Excel with data transformation capability	Easy load of assets plus data cleaning whilst loading
Extensive Asset fields in Asset record	Enables information on Asset attributes to be held such as model, supplier, warranty period, lifetime expectations, sub-component details amongst others
Holds dates of Inspection and Maintenance schedule in the record	Enables the system to automatically raise Work Orders for Inspections/Maintenance on the limits of the due dates
Holds the history of activity against the asset	Provides the engineers with the maintenance history of the asset.
Holds attachments against the asset	Allows Inspection and Maintenance procedures to be held against the asset and/or pictures of location, asset or detailed engineering drawings
Holds detailed location information	For accurate and fast identification in locating the correct asset
Holds multiple maintenance types against the asset	Allows an asset to have multiple maintenance types and their respective dates. For example, weekly, monthly quarterly. The system automatically picks up the next Maintenance Type for the asset and schedules the correct maintenance activity for the Next Maintenance Date.
Holds a Warning/Alert level against the asset	This enables the system to set warning/alert level against the asset if, for example, the expected maintenance has not been done against the asset on schedule.
System allows for smart filtering of asset data	Allows only the data that fits the criteria to be displayed. This allows a focus on the data required to be displayed amongst the thousands of records. For example, only those assets in a specific location that have maintenance due date of a specific date .

Function	Benefit
Can be raised manually as an ad-hoc entry	Allows users to raise a Work Order outside of the Asset schedule
Can be raised automatically based upon the asset maintenance dates	A system rule automatically raises a Work Order based upon the Next Maintenance Date in the Asset record. The details of the Asset are copied into the Work Order along with any attachments , e.g. maintenance procedure/guides/checklists, that are required.
Work Order workflow process	Ensures that the correct process and governance is followed in the processing of the Work Order. For example, system rules can be activated that only allows a Work Order to be closed if the costs have been updated or for the Work Order to be forced into a Review status if the expected and approved costs have been exceeded.
Allows different workflow processes for different Work Order Types	Enables a different workflow process to be implemented for different types of Work Order which gives additional flexibility. For example, A Work Order of Type = Reactive rather than Type = Scheduled Maintenance may need an extra approval process
Holds approvals and authorisations in the record history	Complete history of Work Order. Link of Work Order to Asset so that complete work history against the asset can be reviewed and costed
Holds all costs incurred in the Work Order	All time spent by any worker/engineer and any material costs are held in the Work Order record.
Holds attachments against the Work Order	Engineer can attach pictures of before/after/current state in the Work Order for immediate review by Contractor/FM Manager/Client.
Holds detailed location information	For accurate and fast identification in locating the correct Work Order location. This is copied from the Asset record when required.
Shows active Work Orders on a Google Map with status indicator.	Easy view of all active Work Orders and which ones are at a raised warning/alert level.
Holds a Warning/Alert level against the Work Order	This enables the system to set warning/alert level against the Work Order if, for example, the expected end date has been exceeded.
System allows for smart filtering of Work Orders list	Allows only the data that fits the criteria to be displayed. This allows a focus on the data required to be displayed amongst the thousands of records. For example, only those Work Orders for a specific location that have a raised warning/alert level.
Work Order information sent to App	When a worker/engineer is assigned to a Work Order then it is sent to the App on their mobile device when they logon. Once they have updated the Work Order the data is then updated back into the system. Allows for almost real time update of information.
App records when the worker/engineer is on-site/off-site	The app tracks the geo-location of the mobile device and matches this with the geo-location of the Work Order(s). Allows for an accurate record of when the Work Order starts and ends.
Correct and legal adherence to SWMS	Forces the worker/engineer to sign any SWMS assigned to the Work Order and date/time stamps this information. System raises an alert if the SWMS is not signed within a set time period of being registered as on-site. Protects the health and safety of the worker/engineer whilst also protecting the Client, the Sub-contractor company and the FM Company from legal proceedings.

Asset Based Work Order System Benefits

Feature Table

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